HIRING: Part-time Contractors

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Intrude bunnies. Photo by Neil Zeller Photography.
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Every year, Beakerhead hires up to 20 people on short-term contracts to manage different parts of the massive and widely distributed program. It takes a small village to bring this supernova to life! Contracts range from a few hours to 40 or more and vary from year to year.

All contractors become part of the Beakerhead team and are expected to be aware of, and coordinate with, other members of the team. Team meetings are scheduled to facilitate this process.

Below are the general accountabilities for all members of the team, followed by a description of the specific position profiles.

HOW TO APPLY
As the 2016 program is developed, we’ll be growing the team with roles such as these.

If you’d like to be considered, please share your interest and resume to hr@beakerhead.com. As we look to fill the various positions, we will be in touch with select candidates.

Important: In the subject heading, please indicate which role you are applying for.

Due to the high volume of applications, only those shortlisted for an interview will be contacted. Additionally, Beakerhead reserves the right to not appoint a contractor into every one of these profiled positions. Thank you for your interest in Beakerhead!

If a contract role is not in the stars, please join in as a volunteer or as an enthusiastic hands-on participant.

Everyone welcome!
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Laser Cat. Photo by Denise Kitagawa.
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How does Beakerhead work?
Beakerhead Creative Society is the organizing team at the heart of an annual program that culminates in a five-day spectacle bringing together the arts and engineering sectors to build, engage, compete and exhibit interactive works of art, engineered creativity and entertainment. The society’s activities at the provincial, national and international level are coordinated by a core secretariat located in Calgary, Alberta. Beakerhead transforms Calgary – with contests, mechanical sculptures, interactive street art, feats of engineering, larger-than-life theatre and spectacular performances.

Represent!
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Every person working with Beakerhead as a contractor or volunteer is asked to effectively represent Beakerhead in the way you interact with the full spectrum of regional, national and international collaborators, volunteers and visitors. Beakerhead will be presented in a creative, energetic and professional manner.
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Qualifications for all Employees and Contractors

    • Willingness to embrace original and creative programming culture!
    • Strong verbal and written communications skills
    • Curious about and accepting of differences
    • Very organized and detail-oriented
    • Ability to work within a team as well as individually
    • Ability to work with volunteers
    • Ability to work within a fast-paced environment
    • Ability to work flexible hours
    • Reliable, enthusiastic and positive
    • Familiarity with basic office software, Dropbox and Google Apps
    • A desire to build amazingness!

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GZA at Beakerhead. Photo by Brett Morrison.
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Momentum. Photo by Katie Novak.
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Workplace culture
Beakerhead is a workplace that values the following characteristics of team members:

OPEN COMMUNICATION Sharing information in an effective and collaborative manner.

VERSATILITY Constructively adapting and responding to a changing environment.

INITIATIVE Creating and demonstrating initiative to generate improvements and foster positive outcomes.

HIGH QUALITY WORK Applying a high level of proficiency and professionalism in technical and job knowledge (and willingness to continually learn) to achieve a high level of performance.

LEADERSHIP Achieving positive outcomes by encouraging, supporting, coaching, developing and mentoring others.

PERSONAL EFFECTIVENESS Demonstrating respect, dignity and integrity in interpersonal relationships and positive personal coping and wellness strategies.

TEAMWORK Functioning effectively in team situations to achieve optimal collective results.

CONTEXT UNDERSTANDING Achieving effectiveness for the public good with measurable impact through a large-scale collaboration.
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POSITION PROFILES

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[av_tab title=’TECHNICAL SUPPORT: Technical Director’ icon_select=’no’ icon=’ue800′ font=’entypo-fontello’]

Technical Director

Beakerhead engages a technical director to lead and implement the technical infrastructure and resources across the multiple sites of Beakerhead. This role requires approximately 160 hours leading up to Beakerhead and 80 hours on site for the installation, duration and deinstallation of Beakerhead, and includes:

    • Building various budgets associated to the each of the sites based on product through the events producer’s guidance. They are also required to manage said budgets is association with event producers to ensure product quality meets organisation standards and expectations.
    • Building event technical schedule and defining and allocating resources (technical and human) and movement between events.
    • Through the event producer’s direction, assisting aiding the individual product “artists” to be able to deliver the product.
    • Operationally managing resources to be able to service all the needs of the event, with no omissions. This is crucial to be able to achieve greatest economies of resources to and ensure key equipment and or human resources are booked and ready and removed in accordance to the schedule.
    • Assisting the volunteer coordinator to ensure that human resources are deployed in numbers that are suitable to the requirements, and all their amenities are addressed.
    • Identifying areas of operational concerns or those that are potential “stop show”, critical and to provide risk mitigation strategies in conjunction with key event personnel.
    • Monitoring and managing all external production companies and determining that designs, specifications and deliveries are met, and organizational reputation and profile is maintained.
    • Maintaining all external relationships with suppliers and sponsors as per agreements.
    • Ensuring all marketing, publicity and communications needs are met as per signage, VIP areas, sponsor access, etc.
    • Manage, monitor and detail all OHS needs and ensure all sites are compliant, and all public safety concerns are suitably covered in association with relevant statutory authorities.
    • To ensure clear and concise communication, and all parties are kept informed.

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Production Assistant

Beakerhead engages a production assistant to support the installation, maintenance and deinstallation of technical infrastructure and resources across the multiple sites of Beakerhead. This role requires approximately 80 hours leading up to Beakerhead and 80 hours on site for the installation, duration and deinstallation of Beakerhead, and includes:

    • Under the direction of the technical director, coordinating the technical support for presenters;
    • Managing the inter-site coordination for technical resources supporting Beakerhead across the city;
    • Ensuring production suppliers delivers and execute as negotiated contract;
    • Assisting Site Leads in ensuring directions are met and having provision and capacity to flexibly change and add items as encountered;
    • Assisting with all external relationships to suppliers and sponsors to ensure agreements are fulfilled;
    • Supporting the delivery of all marketing, publicity and communications requirements with regard to stage show/event;
    • To ensure clear and concise communication is used, and all parties are informed.

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[av_tab title=’PROJECT MANAGEMENT: Volunteer Coordinator’ icon_select=’no’ icon=’ue800′ font=’entypo-fontello’]

Volunteer Coordinator

Beakerhead engages a volunteer coordinator to assist with the recruiting, screening, orientation, training and recognition of the various crews that help bring Beakerhead to life. This role requires approximately 160 hours leading up to Beakerhead, and an estimated 80-95 hours Beakerhead. This will include:

      • Working with Beakerhead secretariat to assess volunteer needs
      • Recruit and schedule volunteers to fill all of Beakerhead’s volunteer recruitments
      • Coordinate communications and follow-ups with festival volunteers via email, phone or text
      • Create documentation and update the Beakerhead Volunteer Guide
      • Assisting volunteer recruitment and orientation sessions events
      • Ensuring volunteer records are up-to-date and accurate through data entry or by training others on data entry
      • Assisting with Police Clearance process for education program volunteers
      • Checking in on volunteers at their various sites
      • Deploying and re-deploying volunteers as needed
      • Police check will be required for this position

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Public Installation Site Leads (5)

Beakerhead engages site leads for each of the major public installation sites to manage the installation, site supervision, staffing, programming and deinstallation. These roles require approximately 30 hours leading up to Beakerhead and 60 hours on site for the duration of Beakerhead and include:

        • being the site supervisor for the five days of Beakerhead, including three days for installation and deinstallation;
        • overseeing relationships with all suppliers on site;
        • overseeing relationships with food trucks, if applicable, on site;
        • overseeing relationships with all school program leads attending the site;
        • overseeing relationships with all program presenters delivering programs on site;
        • coordinating and managing the infrastructure and vendors related to the site;
        • providing estimates of daily audience/attendee numbers;
        • ensuring the site is left in good condition and free of event supplies.
        • providing direction for volunteer team lead, and support for on-site volunteers

Up to five positions may be available.
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Downtown Site Manager

Beakerhead engages a site manager to coordinate all activations on Stephen Avenue Walk from Wednesday to Friday of Beakerhead. This role requires approximately 160 hours leading up to Beakerhead and 40 hours on site for the duration of Beakerhead and includes:

    • confirming details with all presenters and playing role of lead point of contact for all presenters and associated venue(s) (approximately 30 in total);
    • liaising with the venue host (Downtown Calgary Association);
    • securing any additional vendors (PA system, scissor lift) required for event;
    • final communication of logistics, map and scheduling to all presenters and partners;
    • managing program budget including related honorariums and material costs for presenters and supporters (with approval from Director of Programming);
    • being the onsite lead for the noon hour (“Speakerhead”) and 4 – 6 pm (Highly Social Science) programs on including daily set-up, management, tear-down and storage of materials;
    • Managing volunteers and “block heads” who will support you with the events daily;
    • providing estimates of daily audience/attendee numbers;
    • ensuring the site is left in good condition and free of event supplies.

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Beakernight Production Coordinators (2-5)

Beakerhead engages a site lead to play a lead logistical role for Beakernight. This role requires approximately 5 hours leading up to Beakerhead and 12 hours on site for the duration and deinstallation of Beakernight and includes:

  • working with the various artists to install artwork and be ready for event start at 8:00 pm;
  • managing site plans and executing production schedule;
  • supporting onsite vendor and presenters as required;
  • coordinating Beakerhead volunteers for the site;
  • managing teardown activities with presenters and vendors.
  • providing estimates of audience/attendee numbers;
  • ensuring the site is left in good condition and free of event supplies.

Two to five positions may be available.
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[av_tab title=’PROJECT MANAGEMENT: Project Managers (2-3)’ icon_select=’no’ icon=’ue800′ font=’entypo-fontello’]

Project Managers (2-3)

Beakerhead engages project managers as required to coordinate and implement selected program elements such as performances or multi-site events. These roles requires approximately 30–160 hours (dependant on the program) leading up to Beakerhead and 6-12 hours on site for the duration of the specific program element, and include:

  • securing the venue and venue-related needs;
  • liaising with presenters and performers, coordinating the presentation elements, and acting as event manager;
  • confirming details with all presenters, including logistics and scheduling for hands-on activities;
  • ensuring all activations are customer-focused and engaging;
  • arranging transportation and hosting as required;
  • arranging visitor experiences;
  • arranging food and refreshments as required;
  • providing estimates of audience/attendee numbers;
  • ensuring the site/venue is left in good condition and free of event supplies.

Two to three positions may be available and filled.
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Ticket Manager

Beakerhead engages a ticket manager to coordinate and track ticket sales. This role requires approximately 12 hours leading up to Beakerhead and 40 hours for the duration of Beakerhead, and include:

  • setting up online ticketing system
  • managing all ticket sale transactions
  • working at selected performance locations to manage door sales

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Office Support

Beakerhead engages office support over the week of Beakerhead to act as a receptionist and provide general administrative support as required. There are two shifts: day shift and evening shift. Each role is expected to include:

      • seven hours shift from Tuesday to Sunday of Beakerhead week (6 days);
      • answering phone;
      • duties as assigned.

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Education Program Support

Beakerhead engages up to three education program consultants each year to lead the development and implementation of education experiences for K-12 students. These roles require several hours a month during the spring and summer and an intense period of full-time work starting after Labour Day, and leading up to and including Monday, September 12 through Friday, September 16, 2016. The education program is live from Wednesday, September 14 through Friday, September 16, 2016 from 7:00 am – 3:00 pm.

Content Lead

Beakerhead engages an education program leader to lead the conceptual development of the education experiences and to update the related teachers’ guide as follows:

  • Conceive and design the school experiences, with support from Beakerhead and education program consultants
  • Develop Field Guide for the education field trips for that given year
  • Update Field Guide for Educators, for those who want to bring the spirit of Beakerhead to their classrooms but are unable to have an in-person experience.

 

Logistical Lead

Beakerhead engages an education program leader to take a lead role in developing specific Beakerhead K-12 field trip sites and experiences as follows:

  • By June 20: Work with Beakerhead staff to schedule school field trips/school visits, including the creation of a spreadsheet roster of schools, contact names and info, number of students, and scheduled activities. Contact all schools with confirmation, preparation details and busing suggestions prior to the end of the June 2015 school year.
  • July-August: Provide feedback and ideas to Beakerhead as possible, also a Beakerhead education consultant, on the education activities and teacher guides in development over July and August.
  • August: Create a master plan for all field trip bussing, and ensure scheduled booking with selected bus company
  • August 20 – Sept 20: Serve as primary liaison for queries from teachers as the 2015 school year ramps up in August, and act as primary teacher/school contact leading up to and during Beakerhead for field trips and school visits. Serve as on-site education program lead during the week of Beakerhead.

Onsite Lead(s)

Beakerhead engages an education program leader to support the education experiences for 2015 as follows:

  • To be the site lead and overall coordinator of the Beakerhead field trips
  • Reviewing site logistics and risk assessment
  • Creating site map for teachers
  • Coordinating site volunteers
  • Coordinating on final communication elements and logistic organizations with education partners
  • Coordinating incoming questions from teachers on the day of the event
  • Coordinating student arrival and drop off during the week of Beakerhead

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